Batch Converting .doc Files to .pdf: A Comprehensive Guide

Converting multiple Word documents (.doc) to PDF format can be a tedious task if done manually. Fortunately, several freeware solutions and methods exist to streamline this process. This article explores different approaches to batch convert .doc to .pdf, saving you time and effort.

The Need for Batch Conversion

Why convert .doc files to .pdf in batch? Here are a few common scenarios:

• Archiving: PDF is a widely accepted format for long-term document storage.
• Sharing: PDFs ensure consistent formatting across different devices and operating systems.
• Professional Use: Many businesses require documents to be submitted in PDF format.

Freeware Solutions for Batch Conversion

Several freeware applications and methods can help you convert .doc files to .pdf in batch. Let's delve into some of the most effective options:

1. OpenOffice/LibreOffice with Command Line

• The Solution: Using OpenOffice or LibreOffice (both free and open-source office suites) with a command-line interface.
• How it Works: These office suites can be used via the command line to convert files. You create a batch script that iterates through your .doc files and uses the soffice command (OpenOffice) or libreoffice command to convert them to PDF.
• Benefits: Free, widely available, and scriptable for automation.
• Example: The command line example from oooninja.com demonstrates how to use OpenOffice for batch conversion.

2. AnyToPDF

• The Solution: AnyToPDF is a freeware tool designed specifically for file conversion, including .doc to .pdf.
• How it Works: It provides a command-line interface, allowing you to create batch scripts for automated conversion.
• Benefits: Dedicated conversion tool, potentially easier to use than OpenOffice/LibreOffice for some users.
• Resources: You can find AnyToPDF at code.google.com/p/anytopdf/.

3. Microsoft Word Macro

• The Solution: If you already have Microsoft Word, you can use a macro to automate the conversion process.
• How it Works: A macro is a small program that runs within Word. The provided macro iterates through a list of .doc files specified in a text file and converts each one to PDF.
• Benefits: Leverages existing software (if you have Word), avoids potential formatting issues.
• Caveats: Requires Microsoft Word (not freeware).

Here's the provided VBA macro code:

Sub ConvertAll()
    Dim fname As String
    Dim doc As Document

    Open "c:\temp\temp.txt" For Input As #1
    Do While Not EOF(1)
        Line Input #1, fname
        Set doc = Documents.Open(filename:=fname, ConfirmConversions:=False, ReadOnly:=True, _
            AddToRecentFiles:=False)
        doc.Activate
        CreatePDF doc ' Assuming you have a separate macro called CreatePDF
        doc.Close SaveChanges:=wdDoNotSaveChanges
    Loop
    Close #1
End Sub

• Note: This macro requires a separate macro called CreatePDF which handles the actual conversion and saving to PDF. You can find examples of such macros online.

Step-by-Step Guide: Using the Word Macro

1. Create a Text File: Create a text file (e.g., temp.txt) containing the full paths to each .doc file you want to convert, one file per line.
2. Open Word: Open Microsoft Word.
3. Open VBA Editor: Press Alt + F11 to open the Visual Basic Editor.
4. Insert a Module: In the VBA Editor, go to Insert > Module.
5. Paste the Code: Paste the provided macro code into the module. Remember to create the CreatePDF macro.
6. Modify the File Path: Change "c:\temp\temp.txt" in the macro to the actual path of your text file.
7. Run the Macro: Press F5 to run the macro.

Important Considerations

• Formatting Issues: While using Word might minimize formatting issues, ensure your documents are properly formatted before conversion.
• Error Handling: The provided macro lacks error handling. Consider adding error handling to make it more robust.
• Alternative Free PDF Printers: You can also use a free PDF printer like CutePDF Writer in conjunction with the Word macro.

Conclusion

Converting .doc to .pdf in batch doesn't have to be a daunting task. By leveraging freeware tools like OpenOffice/LibreOffice and AnyToPDF, or utilizing a Word macro (if you have Word), you can efficiently convert multiple documents with ease. Choose the method that best suits your needs and technical expertise. Remember to test the conversion on a few files before processing the entire batch to ensure the desired output.